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MSVU Thesis Deposit Overview

Graduate students must submit an electronic version of their thesis to the Mount Saint Vincent University Library, which will be made accessible online via the Mount E-Commons. 

Thesis submissions require two PDF documents: a final version of your thesis, and a signed Non-exclusive License, which grants permission to the Mount Library to display and preserve your thesis, while allowing you to retain copyright over your work. Please see below for more details on the submission process. 

Before Creating a PDF Before Submission

  • Ensure you're working with the final corrected version of your thesis (the same file you submitted to your defense committee, with any revisions suggested by the committee implemented).
  • Ensure that you have cleared any copyrighted work within your thesis, including (but not limited to): graphs, charts, images, etc. For more information on copyright, see our Copyright Guide. If you are unsure of how copyright applies to your ability to use other authors' work in your thesis, please talk to your thesis advisor and/or contact the Scholarly Communications Librarian, Lindsey MacCallum, at 902-457-6402 or
  • Ensure that you have not included any personal information of yourself or another person in the thesis or appendices. Personal information could include, but is not limited to: home phone numbers, personal email addresses, home mailing addresses, and signatures. This rule doesn't apply to name, business addresses, or business phone numbers and email addresses; you may leave business information in the documents. If you have any questions or concerns, please contact
  • Ensure that your title page, numbering, and appendices are properly formatted in a single PDF document. Also, you should ensure that copyright is noted on the bottom of your title page (e.g., Copyright 2017 Jane Doe or © John Doe 2018).

Creating a PDF for Submission

For graduate theses, convert your thesis from Word to PDF. The name of the PDF file should be your first name, last name, your degree, the word "Thesis", and the year, with no spaces in-between each word. Examples of the file naming convention include:

  • Education: JaneDoeMAEdThesis2017 (Master of Arts in Education)
  • Child and Youth Study: JohnDoeMACYSThesis2018
  • Women and Gender Studies: JaneDoeMAWGSThesis2017
  • Communication Studies: JohnDoeMACThesis2017 (Master of Arts in Communication)
  • Applied Human Nutrition: JaneDoeMScAHNThesis2019
  • Family Studies and Gerontology: JohnDoeMAFSGNThesis2020 (Master of Arts in Family Studies and Gerontology)

For doctoral dissertations, convert your thesis from Word to PDF. The name of the PDF file should be your first name, last name, your degree, the word "Dissertation", and the year, with no spaces in-between each word. Examples of the file naming convention include:

  • JaneDoePhDESDissertation2023

Thesis Submission Checklist

  • Save your finalised thesis as a single PDF file and name your thesis according to the file naming conventions detailed above.
  • Complete the Thesis Non-Exclusive License Form (PDF). 
  • Email the finalised copy of your thesis (PDF) and the Thesis Non-Exclusive License Form(PDF) to

For further information, please call 902-457-6402 or email If you experience technical difficulties, please contact the IT&S Help Desk by phone at 902-457-6538 or by email at

Optional thesis binding:

The Mount Library does not offer binding services. If you would like to have bound copies of your thesis, we have provided a sample list below of companies who provide binding services (note that this is not an endorsement of the companies or their services):

Scotia Bookbinding (Halifax, NS): or 902-229-1576
Lehmann Bookbinding (Kitchener, ON):

MSVU e-Commons

Completed thesis submissions will be available on the MSVU e-Commons within 14 business days after submission.

This guide is licensed under a Creative Commons Attribution License. You may copy the guide as long as credit is included. Please be aware that many of our guides contain links to subscription-based services for which access is restricted to authorized users. Library licensed resources (such as journal articles or ebooks) are not permitted to be uploaded to third-party platforms, including generative AI tools, like MS CoPilot or ChatGPT. Consult the licenses and terms of use for each resource.